By-Laws
Index:
By-Law No. 1. Eligibility for Membership of the Association
1.1 Ordinary Membership of the Association shall be open to Business
Administrators as defined below:
-
a person entrusted under the Principal
with responsibility for the business administration of any Catholic
Educational Institution
-
Persons employed on a permanent or contract
basis in Catholic education in Australia whose primary role is
to provide administrative
support
for the educational institution they are employed by. This
may encompass persons in the financial, general administrative,
property,
promotional
and development roles but not exclusive thereto.
-
Business Administrators
in Christian Community Colleges
1.2 Associate Membership is available to persons who are not employed
directly in Catholic Education but who are employed in other Catholic
Church related bodies operating under the auspices of the Bishops
Office or the Australian Catholic Bishops Conference (ACBC).
1.3 Associate
members will pay the full annual membership subscription and upon
payment of the annual subscription will become financial
members of the Association with full voting rights.
1.4 Associate
members will not be entitled to apply for positions on the Committee.
By-Law No.2. Life Membership Awards
2.1 Nominations for honorary life membership of the Association must be submitted to the Committee in writing, and such proposals
will be examined against the approved criteria for granting of an
award.
2.2 After examination of each proposal, the committee will
either recommend to the members that an award be granted or dismiss
the
nomination at that time.
2.3 Nominees for life membership need to
meet the following criteria:
-
has been a member of the Association
for a minimum of ten (10) years, and
-
is seen to have actively
promoted the Association and/or Catholic Education, and
-
has demonstrated
service that is exceptional and extraordinary.
2.4 In addition to the above a nominee should satisfy the following
additional criteria:
By-Law No. 3. The Committee and Office Bearers of the Association
3.1 The Committee shall be responsible for the preparation of the
agenda for ordinary, extraordinary and annual general meetings of
the Association.
3.2 The Committee shall be responsible for the seeking
(from financial members of the Association) of nominations and
where deemed necessary
conducting ballots to obtain official representatives of the Association
where appropriate.
3.3 The Committee shall be responsible for the
filling of casual vacancies on the Committee, subject to Clause
23 (b) of the Constitution,
until the next Annual General Meeting.
3.4 The Committee shall
be responsible for the commissioning of the annual audit of the
Association and shall appoint the
Auditors.
3.5 The Secretary shall be responsible for the keeping
of all minutes and records of proceedings of the Association and
of
its Committee,
in accordance with Clause 32 of the Rules of Association.
3.6 The Secretary shall be responsible for the distribution of agenda
papers and minutes of the Committee meetings and
of ordinary,
extraordinary
and annual general meetings of the Association.
3.7 The
Secretary shall conduct all relevant correspondence on behalf of
the Association.
3.8 The Secretary shall be responsible for the
safekeeping of the Association's files.
3.9 The Secretary shall
be responsible for the calling of nominations and for the preparation
of ballot papers.
3.10 The Secretary shall keep the register of
honorary life members.
3.11 Upon resignation or at the end of term
of office the Secretary shall hand all papers appertaining
to the Association's
business
to the incoming Secretary or to the President.
3.12 The Treasurer shall receive all subscriptions to the Association
and shall keep current a file
on financial
members, together
with their addresses, in accordance with Clause
33 of the
Rules of Association.
A copy of this file is to be made available
to the Secretary of the Association.
3.13 The Treasurer shall have
custody of all funds of the Association.
3.14 The Treasurer shall
at the direction of the Committee be responsible for the investment
of
the Association's
funds.
3.15 The Treasurer shall be responsible
for the payment of all accounts of the
Association.
3.16 The Treasurer, together
with either the President or the Secretary, shall
be a signatory
to all bank
and investment
accounts.
3.17 The Treasurer shall keep
proper books of accounts of all moneys received
and
disbursed.
3.18 The Treasurer shall
be responsible for the preparation of the annual
budget which
must be
approved by the
Committee.
3.19 At all times the
Treasurer shall have the accounts open to
inspection
by the
Committee, the President
and by any
Auditors named by the
Committee.
3.20 Within one month
of resignation or of the end of term office,
the Treasurer shall
turn
over to
the incoming
Treasurer
or to
the President all records and
property in the Treasurer's
possession.
By-Law No. 4. Elections
4.1 The Committee shall be responsible for the conduct of elections
required under the Rules of Association.
4.2 At least four weeks prior
to the Annual General Meeting of the Association, the Secretary
shall notify all members of the Association
that written nominations are called for vacant positions on the
Committee and shall state a closing date for nominations, in accordance
with
Clause 24 (b) of the Rules of Association.
4.3 Election to the Committee
shall be by ballot and the candidate receiving the highest number
of votes is declared elected.
4.4 In the case of a tied vote a further
election shall be held in which only those candidates whose vote
was tied shall have
passive voice. If a further tied vote results, the election shall
be determined
by lot.
4.5 The order of election shall be:
- President
- Secretary
- General Members
4.6 When necessary, two tellers for an election
are to be appointed by the chairperson.
4.7 The result of the
election is then proclaimed by the Chairperson.
4.8 If there is
no nomination for a position, nominations may be called for from
the floor. If this procedure results
in
no nomination,
the Secretary shall call
for written nominations and a postal ballot shall be conducted.
If one month elapses after the Annual General Meeting and
no nomination
has been received
the Committee may fill the vacancy.
4.9 The election procedure outlined
above shall be followed whenever the Association elects one of
its members to either the Committee
or as a representative
of
the Association.
By-Law No. 5. Annual Subscriptions
5.1 The Annual Subscription shall be fixed by the Annual General
Meeting of the Association.
5.2 The Annual Subscription shall be due
and payable after the Annual General Meeting.
5.3 Members of the
Association who have not paid the annual subscription after two
calendar months have elapsed following the Annual General
meeting shall be deemed to be unfinancial members.
By-Law No. 6. Interpretation of Rules of Association and By-Laws
6.1 In the event of a dispute regarding the interpretation of the
Rules of Association and the associated By-Laws, such dispute will
be referred to a sub-committee comprised of the President, Vice President
and Secretary. The decision of this sub-committee on interpretation
shall be final.
By-Law No. 7. Legal Assistance for Association Members
7.1 Where a member finds himself or herself facing an immediate
situation in his/her employment relationship which threatens the
continuation of that relationship (including 'due process' notice)
7.2The Association will make available to that member the names of two
legal firms, from which the member may choose to approach
one. The association in those circumstances will fund the first one-hour
consultation.
7.3 The Association will pay legal fees for that one-hour
consultation, only to one of the two nominated firms and only after
proper authorisation.
7.4 Any two of President, Vice President, Secretary
or Treasurer may authorise this consultation without referral to
the Committee.
7.5 The association will not be concerned with the
merits of a member's
situation. The confidentiality of the member's approach to
the committee for support will be respected.
