By-Laws

  1. Eligibility for Membership of the Association
  2. Life Membership Awards
  3. The Committee and Office Bearers of the Association
  4. Elections
  5. Annual Subscription
  6. Interpretation of Rules of Association and By-Laws
  7. Legal Assistance for Association Members

By-Law No. 1. Eligibility for Membership of the Association

1.1 Ordinary Membership of the Association shall be open to Business Administrators as defined below:

  • a person entrusted under the Principal with responsibility for the business administration of any Catholic Educational Institution
  • Persons employed on a permanent or contract basis in Catholic education in Australia whose primary role is to provide administrative support for the educational institution they are employed by. This may encompass persons in the financial, general administrative, property, promotional and development roles but not exclusive thereto.
  • Business Administrators in Christian Community Colleges

1.2 Associate Membership is available to persons who are not employed directly in Catholic Education but who are employed in other Catholic Church related bodies operating under the auspices of the Bishops Office or the Australian Catholic Bishops Conference (ACBC).

1.3 Associate members will pay the full annual membership subscription and upon payment of the annual subscription will become financial members of the Association with full voting rights.

1.4 Associate members will not be entitled to apply for positions on the Committee.

By-Law No.2. Life Membership Awards

2.1 Nominations for honorary life membership of the Association must be submitted to the Committee in writing, and such proposals will be examined against the approved criteria for granting of an award.

2.2 After examination of each proposal, the committee will either recommend to the members that an award be granted or dismiss the nomination at that time.

2.3 Nominees for life membership need to meet the following criteria:

  • has been a member of the Association for a minimum of ten (10) years, and
  • is seen to have actively promoted the Association and/or Catholic Education, and
  • has demonstrated service that is exceptional and extraordinary.

2.4 In addition to the above a nominee should satisfy the following additional criteria:

  • has served a minimum of five (5) years on the Executive Committee and has ideally held the Executive position of either President, Secretary or Secretary/Treasurer for a minimum term of two (2) years.

By-Law No. 3. The Committee and Office Bearers of the Association

3.1 The Committee shall be responsible for the preparation of the agenda for ordinary, extraordinary and annual general meetings of the Association.

3.2 The Committee shall be responsible for the seeking (from financial members of the Association) of nominations and where deemed necessary conducting ballots to obtain official representatives of the Association where appropriate.

3.3 The Committee shall be responsible for the filling of casual vacancies on the Committee, subject to Clause 23 (b) of the Constitution, until the next Annual General Meeting.

3.4 The Committee shall be responsible for the commissioning of the annual audit of the Association and shall appoint the Auditors.

3.5 The Secretary/Treasurer shall be responsible for the keeping of all minutes and records of proceedings of the Association and of its Committee, in accordance with Clause 32 of the Rules of Association.

3.6 The Secretary/Treasurer shall be responsible for the distribution of agenda papers and minutes of the Committee meetings and of ordinary, extraordinary and annual general meetings of the Association.

3.7 The Secretary/Treasurer shall conduct all relevant correspondence on behalf of the Association.

3.8 The Secretary/Treasurer shall be responsible for the safekeeping of the Association's files.

3.9 The Secretary/Treasurer shall be responsible for the calling of nominations and for the preparation of ballot papers.

3.10 The Secretary/Treasurer shall keep the register of honorary life members.

3.11 Upon resignation or at the end of term of office the Secretary/Treasurer shall hand all papers appertaining to the Association's business to the incoming Secretary or to the President.

3.12 The Secretary/Treasurer shall receive all subscriptions to the Association and shall keep current a file on financial members, together with their addresses, in accordance with Clause 33 of the Rules of Association. A copy of this file is to be made available to the Secretary/Treasurer of the Association.

3.13 The Secretary/Treasurer shall have custody of all funds of the Association.

3.14 The Secretary/Treasurer shall at the direction of the Committee be responsible for the investment of the Association's funds.

3.15 The Secretary/Treasurer shall be responsible for the payment of all accounts of the Association.

3.16 The Secretary/Treasurer, together with either the President or the Vice-President, shall be a signatory to all bank and investment accounts.

3.17 The Secretary/Treasurer shall keep proper books of accounts of all moneys received and disbursed.

3.18 The Secretary/Treasurer shall be responsible for the preparation of the annual budget which must be approved by the Committee.

3.19 At all times the Secretary/Treasurer shall have the accounts open to inspection by the Committee, the President and by any Auditors named by the Committee.

3.20 Within one month of resignation or of the end of term office, the Secretary/Treasurer shall turn over to the incoming Secretary/Treasurer or to the President all records and property in the Secretary/Treasurer's possession.

By-Law No. 4. Elections

4.1 The Committee shall be responsible for the conduct of elections required under the Rules of Association.

4.2 At least four weeks prior to the Annual General Meeting of the Association, the Secretary/Treasurer shall notify all members of the Association that written nominations are called for vacant positions on the Committee and shall state a closing date for nominations, in accordance with Clause 24 (b) of the Rules of Association.

4.3 Election to the Committee shall be by ballot and the candidate receiving the highest number of votes is declared elected.

4.4 In the case of a tied vote a further election shall be held in which only those candidates whose vote was tied shall have passive voice. If a further tied vote results, the election shall be determined by lot.

4.5 The order of election shall be:

  • President
  • Vice-President
  • Secretary/Treasurer
  • General Members

4.6 When necessary, two tellers for an election are to be appointed by the chairperson.

4.7 The result of the election is then proclaimed by the Chairperson.

4.8 If there is no nomination for a position, nominations may be called for from the floor. If this procedure results in no nomination, the Secretary/Treasurer shall call for written nominations and a postal ballot shall be conducted. If one month elapses after the Annual General Meeting and no nomination has been received the Committee may fill the vacancy.

4.9 The election procedure outlined above shall be followed whenever the Association elects one of its members to either the Committee or as a representative of the Association.

By-Law No. 5. Annual Subscriptions

5.1 The Annual Subscription shall be fixed by the Annual General Meeting of the Association.

5.2 The Annual Subscription shall be due and payable after the Annual General Meeting.

5.3 Members of the Association who have not paid the annual subscription after two calendar months have elapsed following the Annual General meeting shall be deemed to be unfinancial members.

By-Law No. 6. Interpretation of Rules of Association and By-Laws

6.1 In the event of a dispute regarding the interpretation of the Rules of Association and the associated By-Laws, such dispute will be referred to a sub-committee comprised of the President, Vice President and Secretary/Treasurer. The decision of this sub-committee on interpretation shall be final.

By-Law No. 7. Legal Assistance for Association Members

7.1 Where a member finds himself or herself facing an immediate situation in his/her employment relationship which threatens the continuation of that relationship (including 'due process' notice)

7.2The Association will make available to that member the names of two legal firms, from which the member may choose to approach one. The association in those circumstances will fund the first one-hour consultation.

7.3 The Association will pay legal fees for that one-hour consultation, only to one of the two nominated firms and only after proper authorisation.

7.4 Any two of President, Vice President, Secretary/Treasurer may authorise this consultation without referral to the Committee.

7.5 The association will not be concerned with the merits of a member's situation. The confidentiality of the member's approach to the committee for support will be respected.